Memorandum of Authorisation permits

You will need a Memorandum of Authorisation (MoA) permit from VicRoads to manage traffic and install temporary traffic control devices at a worksite or event such as fun runs, filming or street markets on a freeway or arterial road.

Step 1: Determine if VicRoads is the coordinating road authority 

You can determine what the type of road is and the responsible coordinating road authority by searching the Map of Declared Roads.

  • VicRoads is the responsible road authority for arterial roads and freeways.
  • The local municipal council is the responsible road authority for local roads within the designated municipality. 
  • The relevant authority is the responsible coordinating road authority for non-arterial State roads eg Department of Environment, Land, Water and Planning, Alpine Boards, etc. 

Step 2: Engage an accredited traffic management company 

If you are conducting works or event on an arterial road, you must engage a Traffic Management Company (TMC) accredited by the Department of Transport and Planning (DTP) to design a traffic management plan and to manage traffic on site.

You can find a TMC qualified to work on arterial roads by visiting our accredited traffic management companies list.

Step 3: Developing a Traffic Management Plan 

The TMC will prepare a Traffic Management Plan (TMP) in accordance with the Code of Practice for Worksite Safety - Traffic Management.

A TMP helps to ensure the safety of a worksite for workers, road users and passers-by and minimises impacts to road users, adjacent landowners and public transport.  

Step 4: Preparing an MoA permit

If the TMP identifies the need to manage traffic and install temporary traffic control devices, an accredited TMC will need to apply for an MoA permit from DTP/VicRoads.   

The TMC will need to provide a description of the works or activity including the necessary road or lane closures, expected delays, speed limits and traffic control devices as part of the MoA permit application.

The TMC will also need to prepare the following documents and include them with their MoA permit application:  

  • Traffic Guidance Scheme that visually details the traffic control devices 
  • A Risk Assessment  

Step 5: Submitting an MoA permit application

MoA permit applications must be submitted through the new Road Access Permits Portal (RAPP) unless it is one of the following:

  • Permits for the following Big Build projects - West Gate Tunnel, Metro Tunnel, NELP and, Melbourne Airport Rail) - please email [email protected]
  • Utility/PTV notifications – please email the details to [email protected]
  • Special Events MoA Permits – click here to see who you need to contact
  • MRPV (Major Roads Project Victoria) MoA permits – email [email protected]
  • Land Access Activity Notices – please submit via the relevant regional email address
  • Traffic management companies carrying out works on a council road that doesn’t need DTP MoA authorisation but requires TRIMS or use of certain traffic control devices or signs – please email [email protected]
  • Extensions/Changes to MoA permits previously authorised with an RWE number and is still valid - please submit a new application through RAPP.

The following project specific WWRR related applications should be sent to:  

Access to RAPP is organised as part of the Accreditation process and an individual in each organisation has the ability to create accounts for staff members. Visit the Accreditation program webpage to find out more about how to apply for Accreditation. If you are unsure if your traffic management company has an RAPP account, please email [email protected].

There are a range of training materials, Frequently Asked Questions (FAQs) and contact us details on the RAPP webpage to help you use RAPP to submit MoA permit applications and extension requests.

MoA permit application fees (VicRoads only)

From 29 October 2023, DTP will be charging a fee to process MoA permit applications submitted to VicRoads in accordance with Regulation 24 of the Road Safety (Traffic Management) Regulations 2019.

The fee will be charged upfront when an MoA permit application is submitted in RAPP and is based on the following structure:

How Traffic Control Device is to be used Fee Value
  • Does not require closure of any traffic lanes.

  • Requires closure of one or more traffic lanes.

  • Requires closure of a road.
4.76 fee units ($75.70)

15.46 fee units ($245.80)

40.43 fee units ($642.80)

Note: The fees are expressed in ‘fee units’, with the equivalent dollar ($) value amount in brackets (2023/24 values).

Other permissions and fees to conduct works or run events on a freeway or arterial road

Code of Practice under the Road Management Act

This code provides practical guidance to any person conducting, or proposing to conduct, any works on roads in Victoria.

Consent to work on the road

If you are conducting work within the arterial road reserve you will need to apply to VicRoads for consent and pay a consent application fee. 

Events and filming on arterial roads  

If you want to film on Victoria’s roads, or if you want to organise an event like a fun run, cycle race or street fair, you must apply for a permit from the relevant road authority.

These special events are considered "non-road activities".

Road Occupation Charge

If you are a developer or private party wanting to occupy space (part of a lane or more), you will need to pay a Road Occupation Charge in certain metropolitan suburbs. 

 

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