Intrastate rail network

It is the operator’s responsibility to contact the relevant third party to determine if support is required. The following information is intended to provide initial guidance and should be confirmed when contacting the third party.

Third party: Australian Rail Track Corporation (ARTC)

Support required for: All vehicles that exceed specified mass and dimension

The Department of Transport and Planning (DTP) will handle the application process, however in some instances, the operator will be instructed to liaise directly with ARTC.

Applications should be made at

Operators of vehicles that exceed the following mass and dimensions must seek the support of ARTC to cross their level crossings:

  • 4.9m overall height
  • 5.0m overall width
  • 26m overall length
  • 100t GCM

Applicants are required to complete the ARTC Rail Level Crossing Permit Application Form and email this to [email protected].

Applicants are also required to supply:

  • Company name and contact phone number
  • Description of load
  • Proposed date of travel
  • Start/end location and route details turn by turn, including NHVR Route ID
  • Height of load/vehicle combination
  • Width of load/vehicle combination
  • Length of load/vehicle combination
  • Vehicle/load mass (GCM and axle loads)
  • Vehicle details
  • Whether there will be multiple loads
  • Driver’s full name and mobile number
  • Slowest expected speed across ARTC level crossings.

The following general requirements apply:

  • Length greater than 26m will require additional conditions (e.g., a supervised crossing by an ARTC-approved Track Force Protection Officer)
  • Width that reduces any available clearances to below 1.0m on either side of the vehicle/load combination will require additional conditions (e.g., a supervised crossing by an ARTC-approved Track Force Protection Officer)
  • Height equal to or above 5m may require additional conditions, and must be assessed by ARTC.
  • Gross weight above 100t GCM will trigger a more detailed structural assessment and the possibility of additional treatments.

Where a supervised crossing is required, an ARTC-approved Track Force Protection Officer must be sub-contracted by the applicant.

Track Force Protection (applicable to V/Line and ARTC)

Where Track Force Protection is required, Revision 7 Rules and Operating Procedures (the Victorian Railway Rule Book) applies.

Under this method, hand signallers are used to:

  • Provide an advance warning to a train crew of a potentially unsafe situation ahead, and
  • Stop the train prior to the level crossing if it is blocked by an over dimensional vehicle.

The outer hand signallers provided for the advance warning can be located anywhere between 1200m and 4000m from the level crossing, depending on the track speed and the length of trains operating on the track.

On a standard bi-directional single line of railway, two hand signallers are provided in each direction, or four hand signallers per worksite. All hand signallers on site take their direction and instruction from a track force protection co-ordinator, who must also be positioned on site.

Applicants should advise of current rail safety competencies as these may be relevant.

Applications are typically processed within one week. Delays occur during busy periods.


ARTC may charge fees for its support. Three-month support including an initial assessment costs $82.50.

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