Employer resources

The below resources should assist you and your employees in putting your alcohol and drug policy into action and preventing incidents from occurring. 

As a manager or supervisor, you are responsible for ensuring the health and safety of your workers. Read more about your responsibilities. 

The following downloadable factsheets have been developed to assist managers in carrying out these responsibilities.

A work function is an important way for an organisation to thank employees and celebrate the end of the year or other special occasions. 

A successful function is not only enjoyable for everyone involved, but is also incident-free, with all guests returning home safely.

We recommend the following tips for a successful work party:

  • Structure your event to be a fun, activity-filled celebration where alcohol is not the focus (or consider an alcohol free event).
  • Promote your organisation’s code of conduct before the event so everyone knows what’s expected of them.
  • Appoint an employee to be responsible for overseeing that the festivities run smoothly and to be the point-of-contact should any problems arise during the event.
  • Ensure RSA-trained bar staff (responsible service of alcohol) are serving your employees. 
  • Avoid table service of alcohol and ‘top-ups’ as these make it harder for employees to keep track of how many drinks they’ve had.
  • Make sure the bar isn’t central to the event, have it in an out-of-the-way area.
  • Stop the service of alcohol during formalities, speeches and key activities. This will help reduce the chance of high levels of intoxication.
  • Provide plenty of water, soft drink and other non-alcoholic drinks and encourage people to have ‘spacers’.
  • Provide substantial and diverse food options, making sure everyone’s dietary requirements are catered for.
  • Keep everyone busy, entertained and well-organised. Kris Kringles, scavenger hunts and staff competitions are fun ways to incorporate non-alcohol focused activities into the event.
  • Provide safe transport options such as taxi vouchers, and communicate safe transport options prior to the event (where the closest taxi rank is, train etc).
  • Have a plan/policy in place for managing intoxicated employees or guests.
  • Consider security options. Does the venue provide security? Should you hire your own?
  • Document any incidents from the day.
  • Hold a debrief session after the event to assess how it all went and what you could do better next time.

And most importantly, have fun!

Download the Party Planning Tips fact sheet [PDF 83 Kb]

The following posters are free for you to download and print (we recommend in either A4 or A3). 

The posters can be displayed in your office or depot (e.g. on the back of toilet doors, break rooms, notice boards), distributed regularly to your drivers with their job sheets or displayed in the cabin of company vehicles. 

The posters will help keep the messages from the policy induction top of mind throughout the year.

Poster 1 - A great night out doesn’t have to mean binge drinking [PDF 710 Kb]

Poster 2 - Feel good and avoid a hangover [PDF 720 Kb]

Poster 3 - Stay well and think ahead for work [PDF 574 Kb]

Poster 4 - Enjoy your downtime without the comedown [PDF 763 Kb]

Poster 5 - Good for you, good for everyone [PDF 962 Kb]

Poster 6 - Choose a healthy lifestyle [PDF 885 Kb]

Poster 7 - Prescription medication has side effects too [PDF 622 Kb]

Poster 8 - Sleep well, drive safely [PDF 729 Kb]

Support services

If you’re concerned about your own use of alcohol or drugs or someone else’s, there are free services available to help.

You can download the below list of services and make it available in your workplace. Download the Support Services fact sheet [PDF 86 Kb].

Service Description Contact Details
Alcohol and Drug Foundation Information about alcohol and other drugs Tel: 1300 85 85 84
Call between 9am–5pm, Monday to Friday
www.adf.org.au (External link)
Beyond Blue Support for depression, anxiety and related disorders.
Chat online, call or email
Tel: 1300 22 4636
24 hours a day, 7 days a week
www.beyondblue.org.au (External link)
DirectLine Confidential alcohol and drug telephone counselling and referral to treatment services.
Tel: 1800 888 236
24 hours a day, 7 days a week
www.directline.org.au (External link)
Hello Sunday Morning Be supported by other people who want to cut back or stop drinking alcohol through an online forum.
www.hellosundaymorning.org (External link)
Txt the Effects Text the name of a drug, it doesn’t matter if it’s a slang name or not, and get an instant text back with its effects. Standard SMS costs apply.
(0439 835 563)
24 hours a day, 7 days a week.
1800 Ice Advice Advice and support for people who use ice, their families and health professionals.
Tel: 1800 423 238
24 hours, 7 days a week

These resources are the result of a project initiated and funded through Victoria's Road Safety Strategy and Action Plan: Towards Zero 2016//2020 to work with industry to support best practice in alcohol and other drug management in the heavy vehicle industry. 

VicRoads worked closely with a diverse range of stakeholders, to ensure that these resources address the needs of the industry and are well grounded in best practice alcohol and other drug management. We gratefully acknowledge the input and feedback from the stakeholder advisory group.

Stakeholder advisory group members:

  • Victorian Transport Association
  • WorkSafe Victoria
  • Transport Workers Union
  • Transport Accident Commission
  • National Heavy Vehicle Regulator
  • National Transport Commission
  • RACV
  • Transport for Victoria
  • Victoria Police (Heavy Vehicle Investigation Unit)
  • VicRoads (Transport Safety Services)
  • Alcohol and Drug Foundation
  • Department of Health and Human Services (DHHS)
  • VicHealth
  • Rojill Consulting
  • Whitehorse City Council
  • Porthaul 
  • Metropolitan Express Transport Services (METS).

We also acknowledge the work of the Australian Road Research Board in undertaking background literature review and consultation work, Peer Academy for interviews with drivers and co-design with the advisory group, and the Alcohol and Drug Foundation for developing the final content.

Back to drink and drug driving in the workplace

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