Changes to WWRR permit processes fact sheet

This fact sheet outlines new work activities and documentation requirements to Working within Road Reserve (WWRR) permit application submission process.

What’s changing?

We are making improvements to the Road Access Permits Portal (RAPP) Works within Road Reserve (WWRR) permit application submission process.

Currently, the WWRR permit application form only asks for construction drawings/plans as part of the submission process in RAPP. As a result, when processing officers start reviewing the application they often have to request further documents or details, which can make the approval process longer than expected.

The changes to improve the WWRR application process involve requesting more documents and details upfront in the initial submission stage. We are introducing new fields in the application form called “work activities” to breakdown the types of activities typically carried out, each with specific document requirements to help you to determine what should be included in your submission and streamline the process.

These improvements give more clarity on our information requirements and help to minimise any unnecessary delays in reviewing your WWRR permit due to our processing officers waiting for the extra documentation needed to assess your application.

How do I know which documents I need to submit?

A WWRR permit application may contain one or more work activities and each one may require an applicant to submit one or more documents. The below tables summarising the work activities listed in the WWRR permit application form and the documents that need to be submitted. This includes whether an “Issued For Construction (IFC) Drawing” and “Dial Before you Dig (DBYD) or Service Proving Results” is needed or if any additional details or requirements from the Department of Transport and Planning (DTP) need to be submitted as well.

Please note, all IFC drawings should at a minimum outline the methodology of the works proposed, and assets under the pavement or equivalent drawings should be provided. We also understand that a DBYD assessment has an expiry date which is typically 30 days from the date of your enquiry. So when applying for your WWRR permit please provide:

  • DBYD assessment for works commencing within 30 days or
  • Service proving results (for works commencing within 12 months) and/or Boring Methodology used.

1. Construction activities

Work activity IFC Drawing DBYD or Service Proving Results Additional required documentation 
Bus stop(s) related works Yes No

Approval of proposed works from Bus Infrastructure Team which includes the following details:

  • which bus stop is affected
  • new bus stop location (if applicable)
  • duration of Construction 
Crane set up/removal Yes No

IFC should in addition include the following:

  • crane lift schematics
  • functional layout of Road Reserve showing crane dimensions 
Footpath works Yes

Yes

 Nil 
Gantry Scaffolding setup/removal Yes No
  1. Photo montage of structure over street view
  2. Proof engineering certificate by Independent Structures (PE) pre-qualified Consultant or company 
New or modified crossovers    Yes  Yes  Council Planning Permit (including any conditions)  
Re-instatement work(s)  Yes  No  Before photos of road at the worksite.  
Service proving (Non destructive) 
 No  No   Aerial image of worksite where service proving or surveying work will be conducted. 
Service Proving (Potholing)  No   No   Aerial image of worksite where service proving or surveying work will be conducted. 
Survey works   No   No   Aerial image of worksite where service proving or surveying work will be conducted. 

2. Overhead works activities

Work activity IFC Drawing DBYD or Service Proving Results Additional required documentation 
Overhead works No No

Aerial photos with proposed works plotted, showing the functional layout of the road 

3. Temporary works activities

Work activity IFC Drawing DBYD or Service Proving Results Additional required documentation 
Temporary Construction - loading bay Yes No

FC should in addition include the following: - functional layout plan showing all changes - re-instatement plan
Temporary crossovers  Yes  No  Council Planning Permit (including any conditions)  

4. Utility infrastructure activities

Work activity IFC Drawing DBYD or Service Proving Results Additional required documentation 
Gas main works Yes Yes

Nil
Maintenance to existing connection(s) (Gas/Water/ Power/ Telecommunication) Yes Yes Nil
New connection(s)/supply to new developments (Gas/water/Power/ Telecommunication) Yes

Yes

 Nil 
Power pole works Yes Yes Nil
Underground Cabling Works Yes  Yes  Nil
Water main/sewer works Yes  Yes Nil
Stormwater works (does not involve connecting to a point of discharge managed by DTP)  No  Yes
  1. Legal Point of Discharge Letter
  2. Stormwater Drainage Plans
Stormwater works (involve connecting to a point of discharge managed by DTP) No   Yes  
  1. Legal Point of Discharge Letter
  2. Stormwater Drainage Plans
  3. Stormwater Drainage Calculations
  4. Letter from Independent Engineer to confirm there will be no localised flooding in accordance with AS/NZS 3500.3 Plumbing and Drainage Part 3: Stormwater drainage requirements.

5 Other work activities

Work activity IFC Drawing DBYD or Service Proving Results Additional required documentation 
Other works No No

Other documents that may be relevant for this WWRR application (eg. TMP if relevant to Consent scope of works, VMS details such as a plan, message, sign details/dimensions, approval letter/permit).

Need more information?

For more information about RAPP and training materials on how to apply for WWRR permits.

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