Property management

If you have a query regarding leasing VicRoads Property read the following information which lists every Local Council in Victoria and the corresponding VicRoads Managing Agent responsible for that portfolio. Please refer your query to VicRoads’ Managing Agent in all instances.

Following a discussion with VicRoads’ Managing Agent/formal approach to enter into an agreement, VicRoads’ Managing Agent will make a recommendation to VicRoads’ following reference checks and regional approval.

Below are the general terms and conditions that all interested parties must agree to prior to entering into a licence agreement with VicRoads. 

Please consider these before enquiring.

• Annual Lease/Licence fee: Valuation pending (with annual 5% increases) *Please note. All property is leased out at market rent.
• Term: Approval Pending 
• $20 million public liability insurance cover noting VicRoads’ interest (VicRoads to receive a copy of the Certificate of Currency- to be received in advance).
• A non refundable deposit of $2,000 plus GST to be paid towards legal and administrative costs (Cheque to be received in advance).
• A non refundable deposit of $4,000 plus GST to be paid towards valuation fees (if required).
• The licensee to obtain all necessary permits, consents and approvals from the relevant authorities (Local Council, VicRoads).
• The licensee to bear all legal costs.
• VicRoads may terminate the lease/licence at any time by giving six months notice.
• When the lease/licence ends, the licensee must remove its property and repair any damage at its cost.
• The licensee and/or its directors must sign a lease/licence agreement to be prepared by VicRoads’ solicitors.

If you have a query regarding leasing of Road Reserve land, please refer to the Road Reserve Leasing information below.

If you have a query regarding leasing VicRoads Road Reserve land:

Road Reserves are the responsibility of the relevant VicRoads’ Region. *Road Reserve is defined as the space between adjacent properties and space above and below the road surface.

Should you know the Region that is responsible, please contact them in the first instance; otherwise select office locations & opening hours 

• The Region will request that you write to them seeking their approval to occupy the road reserve. You will be required to state what you intend to use it for and provide any plans or drawing that can clearly identify the land you are interested in. The Region will then review your application.
• Following Regional approval (which is provided via an email or formal letter) the matter will be referred to the Property Portfolio Management team to arrange a licence agreement.
• Below are the general terms and conditions that all interested parties must agree to prior to entering into a licence agreement with VicRoads. Please consider these before enquiring.*
• Annual Lease/Licence fee: Valuation pending (with annual 5% increases) *Please note. Some uses for road reserve agreements have pre-approved rental amounts.
• Term: Approval Pending (under the Road Management Act, a maximum term of 40yrs may be granted)
• $20 million public liability insurance cover noting VicRoads’ interest (VicRoads to receive a copy of the Certificate of Currency- to be received in advance).
• A non refundable deposit of $2,000 plus GST to be paid towards legal and administrative costs (Cheque to be received in advance).
• A non refundable deposit of $4,000 plus GST to be paid towards valuation fees (if required).
• The licensee to obtain all necessary permits, consents and approvals from the relevant authorities (Local Council, VicRoads).
• The licensee to bear all legal costs.
• VicRoads may terminate the lease/licence at any time by giving six months notice.
• When the lease/licence ends, the licensee must remove its property and repair any damage at its cost.
• The licensee and/or its directors must sign a lease/licence agreement to be prepared by VicRoads’ solicitors.

*Any additional special conditions that the Region requires will be also be noted in the terms and conditions letter. These are dealt with on a case-by-case basis.

*Please note trading is not permitted on arterial roads.

If a member of the public has a query regarding who owns land/suspect VicRoads is the owner, the following research should be completed before contacting VicRoads’ Managing Agent:

landata.vic.gov.au/

LANDATA® is Land Victoria's online search service, providing access to title and property information for the general public

land.vic.gov.au/ (External link)

Ask your Local Council to provide you with ownership details of the land in question.*

Following confirmation of the property owner, please refer to the attached information sheet which lists every Local Council in Victoria and the VicRoads Managing Agent that is responsible for that portfolio. Please contact the Managing Agent in the first instance.

If you have a query regarding purchasing VicRoads land:
In the first instance please investigate/confirm the land is owned by VicRoads. Refer to the ownership queries section for further information. 

Following this, please contact VicRoads’ Property Portfolio Management team at [email protected] 

Sales Process

Once it has been established with the relevant VicRoads Regions/Projects and other business areas that properties are identified as surplus to VicRoads’ operational needs, they are incorporated in the VicRoads annual sales program.

Following approval: relevant VicRoads Regional Manager and the VicRoads Chief Executive (and in some circumstances Minster for Public Transport and Roads) must approve all land deemed surplus and available for disposal.

The method of sale is then determined and consultant advice is sought:

• Planning
• Valuer General Victoria (Valuer General’s office must provide a valuation for all sales)
• Government Land Monitor (Land Monitor approval is sought if the value exceeds $750,000)
• Environmental
• Local Council

The scheduled sale date for each property will depend on how much preparation is required to get the property in a saleable state.

Please note:

• All land must be sold by public auction/tender at market price.
• All private treaty sales must get Government Land Monitor approval regardless of value.

Get more information at the Department of Transport, Planning and Local Infrastructure website (External link)

If you have a query regarding the maintenance/slashing of VicRoads’ land please read the following information, which lists every Local Council in Victoria and the corresponding VicRoads Managing Agent responsible for that portfolio. Please refer your query to VicRoads’ Managing Agent in all instances.

*PPM slashing program schedules cuts in September, November, January and February. Some small residential blocks are maintained monthly.

If you have a query regarding the maintenance/slashing of VicRoads road reserve land:

• Road Reserves are the responsibility of the relevant VicRoads’ Region.
• Should you know the Region that is responsible, please contact them in every instance; otherwise refer to Office locations and opening hours 

If you are unsure if VicRoads owns the land, please refer to the Ownership Query fact sheet.

VicRoads manages two forms of land that may share a fence:

1. A road reserve, which is adjacent to arterial roads or freeways and has the same status as the adjoining road
2. “Land in title”, which is land that has been acquired or purchased by VicRoads for future road or transport projects. 

Fencing Obligations – Roads and Road Reserve

Under schedule 5, Section 4 of the Road Management Act 2004 (External link), VicRoads is not responsible for all roads, only freeways and arterial roads. These can be identified by viewing VicRoads maps of declared roads.

If the fence is adjacent to an arterial road or freeway, the land will be classed as road reserve and will have the same status of the road, therefore the adjacent land owner is responsible for the whole cost of the fence.  

If the road is not a freeway or an arterial road, contact your local council to establish the status of the road and fencing responsibilities.

Fencing Obligations – Land in Title (Not Road)

If the land is owned by VicRoads “land in title”, VicRoads is responsible for sharing half of the cost of the fence, subject to the following requirements, as set out in the Fences Act 1968: 

If a property owner’s land is adjacent to VicRoads “land in title”, contact VicRoads’ Managing Agent in the first instance. See the table below for a list of local councils and managing estate agents

The adjacent land owner is to obtain two quotes for a 5”4’ (1.6M) paling wood fence (treated pine). This quote should be forwarded to the relevant VicRoads managing estate agent who will obtain a third probity quote and arrange for review/approval of the fencing works. Any additional requirements (colour bond, higher height fence etc) will need to be noted separately on the quote and the abutting (adjacent) land owner will be responsible for these costs. An agreement on the quote and contractor to be used will then be reached between the adjoining land owner and VicRoads’ managing estate agent.

Gates are not permitted under any circumstances

Once the fence has been completed, an invoice for 50% of the total cost should be forwarded to the relevant VicRoads managing estate agent for payment.

Further information on requirements of the Fences Act 1968 can be found on the Department of Justice website (External link).

Originating Municipality	Managing Agency
East Gippsland Shire Towong Shire Wellington Shire	Elders Real Estate Bairnsdale - Ph 03 5153 2929
Ararat Rural City Ballarat City Buloke Shire Central Goldfields Shire Hindmarsh Shire Loddon Shire Mildura Rural City Moorabool Shire Northern Grampians Shire Pyrenees Shire Swan Hill Rural City Yarriambiack Shire	Bartrop Real Estate - Ph 03 5331 1011
Alpine Shire Campaspe Shire Indigo Shire Mansfield Shire Moira Shire Murrindindi Shire Shepparton Greater City Strathbogie Shire Wangaratta Rural City Wodonga Rural City	Robinson's Real Estate - Ph 03 5762 2266
Cardinia Shire Glen Eira City Kingston City	Compton Green Real Estate - Ph 03 9397 1600
Knox City Manningham City Monash City Whitehorse City	Noble Knight Real Estate - Ph 03 9735 5677
Bendigo Greater City Macedon Ranges Shire Mitchell Shire Mount Alexander Shire	PRD Nationwide - Ph 03 5422 2127
Colac-Otway Shire Geelong Greater City Golden Plains Shire Queenscliffe Borough Surf Coast Shire South Gippsland Shire	Compton Green Real Estate - Ph 03 9397 1600
Casey City Dandenong Greater City Frankston City Mornington Peninsula Shire	Century 21 Wentworth Crowders - Ph 03 8781 4889
Banyule City Brimbank City Darebin City Hobsons Bay City Hume City Maribyrnong City Melton Shire Moonee Valley City Moreland City Nillumbik Shire Whittlesea City Wyndham City	Compton Green Real Estate- Ph 03 9397 1600
Maroondah City Yarra Ranges Shire	Noble Knight Real Estate - Ph 03 9735 5677
Bayside City Boroondara City Melbourne City Port Phillip City Stonnington City Yarra City	Compton Green Real Estate- Ph 03 9397 1600
Bass Coast Shire La Trobe Shire Baw Baw Shire	Compton Green Real Estate - Ph 03 9397 1600
Corangamite Shire Glenelg Shire Moyne Shire Southern Grampians Shire Warrnambool City	McNally Property Management - Ph 03 5560 5508