Planning permit steps

Information on the necessary steps taken when your planning permit is referred onto VicRoads for consideration.

1 - Before a planning application is lodged

VicRoads may need to become involved in the permit planning phase for a number of reasons.

When VicRoads becomes involved

A planning permit application is referred onto VicRoads for assessment in the following circumstances:

  • a new access (or changes to an existing access) from a property onto the arterial road network is proposed 
  • electronic and animated signage within 60m of a freeway or arterial road is proposed
  • a proposal on land which is affected by a public acquisition overlay (PAO) where VicRoads is the acquiring authority
  • if council believes VicRoads might have an interest in the proposal.

How VicRoads differs from my local Council

While VicRoads is concerned with the impact of a proposal on the arterial road network, Council generally take a wider range of factors into consideration, such as: 

  • impact upon local streets
  • neighbouring properties
  • the delivery of Council services and other projects.  

Applying for a planning permit

You won’t need to apply for a planning permit with VicRoads separately. 

Where necessary, your local Council will refer the application onto VicRoads and you will be notified.

2 - Your application has been referred onto VicRoads

What VicRoads takes into consideration

VicRoads only assesses and provides comments on how a proposal may impact on the arterial road network and public safety.
Based on VicRoads’ comments, the proposal may need to be changed (i.e. altering the access arrangements).

What VicRoads is looking for

VicRoads will assess applications in relation to what impact they may have on the operation of the arterial road network and safety for all road users. (Please refer to our Crossovers page for more information relating to crossovers and access).

How long the process takes

VicRoads must respond to a planning permit within 28 days or request further information within 21 days. 
Once VicRoads has prepared a referral response to a planning permit application, we will send out a copy to the responsible authority (usually your Council) and to the permit applicant. 
If VicRoads need to talk to you or seek further information to help with our assessment, we will contact you.

3 - VicRoads have made a planning permit decision

Conditions VicRoads may impose

VicRoads can set conditions related to any aspect of works that could affect the operation or safety of the arterial road network.

VicRoads can choose to:

  • support the permit
  • support the permit with conditions
  • object to the permit.

Contesting a decision

The Planning and Environment Act 1987 sets out how you can contest a planning permit decision. 

VicRoads encourage you to first come and talk to us and attempt to resolve any outstanding matters.

4 - VicRoads have applied permit conditions

Why VicRoads imposes conditions

VicRoads sets permit conditions to: 
  • address or minimise potential impacts of the proposal on the operation of the arterial road network
  • ensure safety is maintained for all road users. 

Permit conditions are designed to guide the applicant in how to best meet VicRoads requirements.

Questions about the conditions

If you have any questions regarding conditions VicRoads has imposed on your permit, please contact your local VicRoads statutory planning team using the contact details included in the letter or email you receive. 

If you do not have these details, you can use the details provided on our Contact us page.

Can Council change VicRoads conditions?

No - VicRoads conditions relate to the safe operation of a declared road. Generally council do not have jurisdiction to change any VicRoads condition.

VicRoads approved contractors 

VicRoads have pre-qualified traffic consultants and contractors to help you undertake works including traffic control and access construction. 

View our pre-qualified contractor list

Applicants must ensure VicRoads is contacted before the start of any works within the road reserve.

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