Transfer from a company

Find out what forms you need to complete when transferring a vehicle from a company.

What forms do I need to submit?

The forms you’ll need to transfer a vehicle from a company will depend on the type of transfer. 

See each transfer type below for more.

How do I update company details? 

To change or update your company details go to change your company registration details.

If you’re transferring from a company name to the name of a private individual (including the name of a company owner’s spouse/domestic partner).

We’ll need:

If a company is in ‘liquidation’, it means there’s a distribution of its assets as a result of the company closing down.  

When a vehicle is transferred we’ll need: 

Additional mandatory requirements:

  • a copy of the Notice of Appointment of the Liquidator signed by the liquidator/administrator/receiver, or a shareholders resolution
  • a letter from the liquidator that states the person nominated by the liquidator is entitled to the vehicle

A ‘corporate reconstruction’ means a corporate group has reorganised the structure of its business.

What documents do I need to complete a vehicle transfer?

To complete a vehicle(s) transfer following a corporate reconstruction, we’ll need:  

A written confirmation from the State Revenue Office that states:

  • the names of the disposer and the acquirer
  • the registration numbers, make and model of all light and heavy motor vehicles or heavy trailers covered by the exemption
  • the date by which the transfer must be lodged with VicRoads for the exemption to be valid.

It should be noted that when the registration transfer is complete, the State Revenue Office will contact the new registered operator and seek payment of motor vehicle duty. The dutiable amount is ten percent of the duty that would usually be paid on the value of the vehicle.

What’s a corporate group?

A ‘corporate group’ refers to both the parent corporation and subsidiaries of that corporation. 

What’s a parent corporation?

A parent corporation is a corporation that directly holds at least 90% of the beneficial ownership of another corporation. This means it has the ability to cast, or to control the casting of, at least 90% of the maximum number of votes at a general meeting of the subsidiary.

Why do corporate reconstructions happen? 

A corporate reconstruction may happen to:

  • align business operations with an appropriate legal entity
  • improve the balance sheet of a subsidiary seeking finance
  • respond to a restructure by a foreign parent company
  • remove expensive and dated structures in complex groups
  • prepare for a public float.

Exemptions and how to apply

To apply for an exemption, complete the Corporate reconstruction exemption application form on the State Revenue Office website to apply.

The acquirer will be exempt from paying motor vehicle duty and transfer fees and providing a Roadworthy Certificate.


If you’re transferring to a company shareholder because of a distribution of assets is occurring as a result of a reduction of capital.

We’ll need:

  • a completed Application for transfer of registration form [PDF 368 Kb] signed by a person eligible to sign on behalf of the company (e.g. director) 
  • a transfer fee and motor vehicle duty fee and 

Additional requirement:

  • a copy of Form 2560 (Notification of Reduction in Capital) from the Australian Securities and Investment Commission (ASIC) signed by the company's director/s. 

You’ll need to submit the required documents and fees to VicRoads by:

  • posting it to GPO Box 1644, Melbourne, VIC 3001 (cheque only)
  • visiting a VicRoads Customer Service Centre (pay by VISA, MasterCard*, cheque, EFTPOS or cash**)

* A card payment fee applies

** All VicRoads Customer Service Centre's accept cash except for:

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