Deceased estates

We understand that the passing of a relative or friend is difficult. This page will help you navigate your way through licensing and registration matters as simply as possible.

What needs to happen when a person has passed away?

This page contains all the information you should need to settle Estate matters with VicRoads, including:

VicRoads recommends that you complete all these transactions within a single visit to a VicRoads Customer Service Centre. You can also complete some transactions by mail. 

Step 1: Notify VicRoads that the person has passed away

While VicRoads is notified periodically of deaths recorded by Births, Deaths and Marriages Victoria, you should let us know as soon as possible.

To notify VicRoads of a death, one of the following documents must be sighted by VicRoads: 

  • a death certificate, 
  • an interim death certificate issued by an Australian Registry of Births, Deaths and Marriages, or
  • a letter or form from a Coroners Court of an Australian State/Territory that confirms the individual’s full name, date of birth and date of death.  

This can be done:

  • In person at a VicRoads Customer Service Centre (bring the original or a certified copy of either document); or
  • By mail (send only a certified copy of either document) to VicRoads at;

GPO Box 1644
Melbourne VIC 3001

If a person passed away overseas, an overseas death certificate will be accepted, providing it’s in English or accompanied by an English translation from an interpreter who is accredited or recognised by the National Accreditation Authority for Translators and Interpreters (NAATI).

Note: original documents must not be mailed to VicRoads as they will not be able to be returned. 

Step 2: Establish the authorised representative of the Estate

Establishing the authorised representative of the Estate must be done at a VicRoads Customer Service Centre by the nominated representative themselves. You must:

2.1  - Provide your current (or expired by no more than two years) photo Australian driver licence/learner permit or satisfy VicRoads normal evidence of identity requirements, refer to evidence of identity for more information. 

2.2 - Provide an original or certified copy of one of the following documents: 

  • the relevant section of the Will; or
  • a Grant of Probate issued by a Supreme Court of an Australian State or Territory; or
  • Letters of Administration; or
  • where none of the above exist
    • a solicitor's letter on letterhead stating that the solicitor represents the Estate; or
    • where the Estate is worth less than $10,000, a Statutory Declaration for the Administration of a Deceased Estate form from a person, typically a spouse or domestic partner, parent, child or sibling (who is at least 18 years of age) stating that there is no Will or grant of representation and declaring that they are entitled to represent the Estate.

If there is more than one executor or administrator, a letter signed by all executors or administrators must be provided nominating who will represent the Estate. 

The person nominated to represent the Estate may expressly authorise in writing a third party (agent) to undertake transactions on behalf of the Estate. 

Note: Estate documents, such as the Will or Grant of Probate, presented in person at a VicRoads Customer Service Centre will not be copied or retained. Documents created for the purpose of submission to VicRoads, such as a statutory declaration, will be retained by VicRoads.

Step 3: Complete the required licencing and registration activities to settle the Estate

The authorised representative of the Estate needs to identify all activities required to settle Estate matters with VicRoads.
 
These steps can be completed at the same time as Step 1 and Step 2. If the registration and licencing activities are completed after Step 1 and Step 2, then Step 2.1 will need to be repeated by the authorised representative of the Estate.

The following licencing and registration activities may be required to settle the Estate:

Use the Cancellation and refund request form to cancel a driver licence, learner permit or marine licence. 

VicRoads will deduct an administration fee from the refund amount. If the refund amount is less than the administration fee, no refund will be issued, and the authorised representative will be advised in writing. All refunds will be made payable by cheque to the Estate and posted to the authorised representative.

No refund is payable for a learner permit.

If a request is made for a licence or learner permit card to be returned to the Estate after cancellation, it will be invalidated.

If a vehicle or vessel is in the name of the deceased person, or the Estate of the deceased, the registration must be transferred. Transfer of registration does not transfer ownership of the vehicle or vessel.

If the Estate has not been resolved, registration should be temporarily transferred to the authorised representative of the Estate.

Use the Deceased Estate transfer of registration form to transfer registration of each vehicle registered to the deceased person. Use the Deceased Estate vessel transfer of registration form to transfer registration of each vessel registered to the deceased person.

If there is a court order specifying to whom the vehicle or vessel is to be transferred, an original or certified copy of the court order   must be sighted by VicRoads in addition to the transfer requirements.

If the vehicle or vessel is registered in the name of a company or other incorporated body, normal transfer requirements apply.

 

If a vehicle or vessel is in the name of the deceased person, or is in the name of the Estate or its authorised representative, the authorised representative of the Estate may request that the registration be cancelled.

To cancel the registration of a vehicle, complete all relevant sections of the Cancellation and refund request form and return the number plates (if applicable) to VicRoads. Refer to Section 3.5 if custom number plates are to be retained.

VicRoads will deduct an administration fee from the refund amount. If the refund amount is less than the administration fee, no refund will be issued, and the authorised representative will be advised in writing. All refunds will be made payable by cheque to the Estate and posted to the authorised representative.

To cancel the registration of a vessel, complete all relevant sections of the Cancellation and refund request form providing the vessel registration number and hull identification number (if possible). No refund is payable for vessel registration fees under the Marine Safety Act 2010 or the Marine Safety Regulations 2012.

Refer to Cancel registration & apply for a refund for more information.

If a vehicle or vessel has become unregistered, normal registration requirements apply.

For registration of a vehicle, complete the following steps: 
  • Get a Certificate of Roadworthiness (RWC) for your registration appointment (unless the vehicle is brand new  or the vehicle is currently registered interstate in the name of the deceased when presented for registration in Victoria).
  • Ensure you know the details of the vehicle, including the previous registration number (if it’s been registered before).
  • Make a Vehicle inspection for registration appointment and pay the appointment fee. You can book:
  • Bring all of the following to your appointment:
    • the vehicle
    • previous or custom plates if intended to be re-used
    • a completed Vehicle registration form
    • evidence of identity
    • evidence of Victorian garage address
    • a current and original Certificate of Roadworthiness
    • tools and screws to affix the number plates before you leave VicRoads
  • Attend your appointment and pay the cost of registration. Refer to the calculator on the right-hand side of the Register a vehicle page for registration fee costs. 
    • If the vehicle is being registered in the name of a spouse or domestic partner, or temporarily in the name of the authorised representative of the Estate, no motor vehicle duty applies.
    • If the previous number plates or custom plates are intended to be re-used, simply let VicRoads know during your appointment and pay the associated plate fees.
For registration of a vessel, complete the following steps:

The display rights to custom number plates are assigned to a vehicle, and are therefore transferred with the transfer of the vehicle's registration.

If you do not wish to transfer customer plates with a registration, the plates must be removed before the registration is transferred. New number plates must be assigned to the vehicle by VicRoads prior to transfer, unless you cancel the registration.

Custom number plates being retained by the Estate and not assigned to a vehicle should be held in ‘self-retention’. To request that custom number plates be recorded as being in ‘self-retention’ the authorised representative of the Estate must:

When custom number plates are not assigned to a vehicle, but the rights to display the plates were held by the deceased, and are now to be transferred, the authorised representative of the Estate and the buyer must complete a Transfer of registration number rights agreement for deceased Estate.

Checklist for lodging Estate matters

Refer to the above sections for further detail on each of the deceased Estate steps and requirements.

VicRoads recommends that you complete all these transactions within a single visit to a VicRoads Customer Service Centre. If transactions under Step 3 are completed after Steps 1 and 2, the authorised representative of the Estate will need to provide their evidence of identity documentation to complete each transaction.

Information you provide 

Original documents must not be mailed to VicRoads as they will not be able to be returned. Estate documents, such as the original death certificate or Grant of Probate, presented in person at a VicRoads Customer Service Centre will not be copied or retained. Documents created for the purpose of submission to VicRoads, such as a statutory declaration, will be retained by VicRoads.

Contact us

For further information please call 13 11 71
 
TTY users call 13 36 77
 
Speak and Listen users call 1300 555 727

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