Apply to be an approved vehicle club

Follow the steps below to apply to be an approved vehicle club.

To become an approved vehicle club or association, an approved officer of the club needs to apply in writing. The approved officer should follow the instructions below to apply.

Step 1: Prepare the documents

You'll need to provide the following documents and information:

1.  An original letter signed by a club office bearer including:

• The names, addresses, contact details, driver licence numbers of the club’s executives.
• The names, addresses, contact details, driver licence numbers and specimen signatures of anyone who acts as a club bearer, safety officer or scrutineer.
• A club email address.
• The date the club was established.
• The number of existing members at the time of application.
• The types of vehicles and a range of the ages of the vehicles accepted by the club.
• The estimated number of vehicles for which permits will be initially required.
• Whether the club is an incorporated association.
• Details of the number and types of events held annually by the club and whether interstate travel is involved.

2.  Fully completed and signed:

• Club permit agreement (PDF 100kb)
• Approved club office bearers and scrutineers form (PDF 100kb) – note that club presidents, secretaries and officers can’t sign the lower half of this form unless they also hold the title of Scrutineer or Club Safety Officer.

Step 2: Submit the application

When you’ve checked that you have all the required documents and information, you can submit the application by visiting a VicRoads Customer Service Centre or you can email your application to [email protected].

Outcome

You’ll receive a letter to confirm if your application is successful and your club will be added to the VicRoads list of approved vehicle clubs and associations.

If your application is unsuccessful you’ll receive a letter explaining why and any actions that you can take for the application to proceed.