Buy and transfer a registered vehicle

When you buy or receive as a gift a second hand Victorian registered vehicle (car, truck, motorcycle or trailer) that will be garaged in Victoria, you must notify VicRoads of the vehicle transfer within 14 days of taking possession of the vehicle.

We need these items submitted at the same time - otherwise, the transfer won’t be processed:

If you’re buying a vehicle from a dealer, you won’t need to follow this process as the dealer is responsible for sending all paperwork and fees to VicRoads.

Follow these steps to transfer a registered vehicle.

Check that there is no money owing on the vehicle, it's not reported stolen or recorded as written-off. Check these details by visiting the Personal Property Security Register (PPSR) or call 1300 007 777.

Check that the Victorian registration is current (not suspended or cancelled) and not subject to any sanctions that will prevent the registration transfer.

A VicRoads customer number is a unique number issued by VicRoads to individuals or companies. This number is needed to complete the transfer form.

For individuals

If you have a Victorian learner permit or driver licence, your VicRoads customer number is your learner permit or driver licence number. If you don’t have a licence but have a vehicle registered in your name, the customer number is recorded on your registration renewal notice.

If you don’t have a Victorian licence or VicRoads customer number, you must provide full evidence of identity documents in person at a VicRoads Customer Service Centre.

For companies

Your VicRoads customer number is on your myVicRoads account or registration renewal notice.

If you don’t have a VicRoads customer number, you must provide full evidence of identity documents in person at a VicRoads Customer Service Centre.

When acting on behalf of a company, you’ll also need to provide VicRoads with a signed Authority to Act letter on company letterhead.

  1. You’ll need a roadworthy certificate for the vehicle, unless exempt. Some vehicles and transfer types don’t need a roadworthy. Visit vehicles exempt from roadworthiness requirements for more information.
  2. You must provide an original Victorian roadworthy certificate issued not more than 30 days before the date of sale, unless exempt.
  1. Check that the person selling the vehicle is the registered operator and has the right to transfer the vehicle. Ask for photo identification and the certificate of registration/registration renewal, or confirm that the vehicle is recorded in the seller’s myVicRoads account.
  2. Check that the vehicle identification number (VIN) or chassis number on the vehicle matches the certificate of registration, registration renewal or myVicRoads account details. The VIN/chassis number is stamped on the vehicle.
  3. When you buy the vehicle, we recommend that you ask for a receipt from the seller as proof of purchase and ownership, and keep a copy (photo) for your records.

Include this information:

  • date and time of sale
  • your name and address
  • the seller’s name, address and signature
  • the vehicle’s registration number, VIN or chassis number, make and model.
  1. The seller must download a vehicle transfer form [PDF 678 Kb] or get one from a VicRoads Customer Service Centre, and complete it with you. 
  2. Check that the seller has completed the ‘seller details’ section correctly.
  3. Complete the ‘buyer details’ section, including your customer/licence number.
  4. Check if you’re exempt from paying transfer fees and motor vehicle duty and calculate the fees, if required.
  5. Both you and the seller must sign the completed transfer form. 
  6. Keep a photocopy of the form (or take a photo) to make sure you have proof of transfer.
  7. Make sure that all the details on the transfer form are completed and correct. Otherwise, the transfer will not be processed.

1. Within 14 days of buying the vehicle, you need to submit:

  • the completed vehicle transfer form
  • original roadworthy certificate, unless exempt
  • motor vehicle duty and transfer fees, unless exempt.

2. Submit the completed paperwork and payment by:

GPO Box 1644
Melbourne VIC 3001.

3. If you are applying to transfer on behalf of someone else or a company, you must provide evidence of identity and an original signed letter of authority to act on behalf of another person or a company, which must be provided in person at a VicRoads Customer Service Centre. The letter must nominate the vehicle to be transferred.

If you’re buying a Victorian registered vehicle and live interstate

If you live interstate and buy a vehicle that is registered in Victoria, you can’t register it in your name in Victoria unless you have a Victorian garaging address.

If you can’t transfer the Victoria registration into your name, you may ask the seller to cancel the vehicle’s registration at a VicRoads Customer Service Centre. You can then apply for an unregistered vehicle permit to transport the vehicle to your home address and then register the vehicle in your state.

Other types of transfers

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