Renew or extend a Club Permit

Club Permits have different rules and procedures to standard registered vehicles. Read below for information on how to renew or extending your existing Club Permit.

Victoria’s club permit scheme allows members of vehicle clubs that are recognised by VicRoads to make limited non-commercial use of eligible historic vehicles on the road network. 

Our online renewal service allows Club Permits renewals to be uploaded online via a myVicRoads account. Using this service will save you a visit to your local VicRoads Customer Service Centre or waiting for a response to your application via mail.

Renew a Club Permit

Your Club Permit renewal notice will be mailed to you up to six weeks before expiry. The usage period will be the same as your existing permit, either 45 or 90 days of use. 

How to renew your Club Permit:

Renewing your club permit online can be completed in a few simple steps 

Step 1. VicRoads will send you an email to let you know it's almost time to renew your club permit. We will also send you a letter in the mail with your renewal notice, sticker, and logbook. The letter will be sent up to 6 weeks before your renewal is due. 

Step 2. When you receive your renewal notice in the mail, have it signed by an office bearer of your vehicle club/association to declare that you are a current member. Office bearers include the club president, treasurer, secretary or permit scheme officer. A club safety officer/scrutineer cannot sign a renewal unless they are also an office bearer.

If you're unable to have your renewal notice signed in person by the club office bearer, you can have your club office bearer complete and sign a Club Permit endorsement form [PDF 55 Kb].

Step 3. As the permit holder you need to sign your renewal notice too.

Step 4. In your myVicRoads account:

Upload the following: 

  • the renewal notice signed by you and the club office bearer, or
  • the renewal notice signed by you and the Club endorsement form completed by the club officer bearer

Pay the renewal fee.

Renewal processing takes 3-5 business days. We will notify you via email once the application has been processed. Your email notification that your Club Permit renewal has been approved will include your renewal receipt. Please keep a digital copy or print your receipt as proof of payment and to confirm that your permit is valid. 

Steps to renew your club permit online [PDF 114 Kb]

Frequently Asked Questions

How do I access the Club permits online renewal option?

This service is available through your myVicRoads account. Club Permit vehicles will appear in the myVicRoads account of the permit holder. 
 
What should I do if I don’t see my club permit vehicle in the myVicRoads account? 

Contact VicRoads on 13 11 71 to have your club permit linked to your account. Please note, this can only be done at the time of your renewal.

I don’t have a VicRoads account – How can I set one up?

Go to create a myVicRoads account and follow the steps to sign up today.

Accessing the online renewal service

What is a Club endorsement form? When should I use this?

The Club Permit endorsement form [PDF 55 Kb] is an alternative way for the club's authorised officer to endorse a club permit renewal application. This form should be used in situations where the club’s authorised officer is unable to sign the renewal notice. You are only required to sign the renewal notice.

Who should complete the renewal notice or Club Permit endorsement form?

The renewal notice or club permit endorsement form should be completed by an officer of the club. Officer bearers include the club president, treasurer, secretary or permit scheme officer. A club safety officer/scrutineer cannot sign a renewal unless they are also an office bearer.

How do I apply for my Club Permit renewal if I cannot do so online?

Renewals can be processed in person at a Customer Service Centre or by mail. 

To have your renewal processed without a myVicRoads account:

a) Take your signed renewal notice and  Club Permit endorsement form [PDF 55 Kb] (if required) into a VicRoads Customer Service Centre. You will need to pay the renewal fee when submitting your application.

OR

b) Mail your renewal notice and Club Permit endorsement form (if required) with a cheque or money order to: VicRoads, GPO BOX 1644, Melbourne 3001

Completing your renewal

Can I drive the club permit vehicle as soon as I pay online?

If your existing permit has expired, the vehicle should not be driven until the renewal process is complete and you've received your renewal receipt email.

How long does it take to process the renewal application when this is submitted online? 

Processing your renewal takes approximately 3-5 business days. 

We will notify you via email once the application has been processed. 

Will my permit be valid without a VicRoads stamp when I pay online?

Once your renewal has been processed your renewal receipt will be emailed to you and serves as validation that your renewal has been paid and approved.

Please keep a digital copy or print your receipt as proof that your permit is valid.  

 
After submitting your renewal

Can I make a request to change the period of use for my club permit using the online renewal process?

Changes in the period of use cannot currently be made online. If you wish to change the period of use from 45 days to 90 days or 90 days to 45 days, you can: 

a. Contact VicRoads on 13 11 71 
b. Visit a VicRoads Customer Service Centre

Please note, when purchasing a second 45 day permit within a 12 month period, you are not required to have the permit signed by an authorised officer of your vehicle club. 
 
What will happen to the payment if my application is rejected?

Payments for rejected applications will be refunded via cheque and sent to your postal address.

We will notify you via email if your application has been rejected. 

What if I don’t renew my club permit by the due date?

You cannot drive your club permit vehicle without a valid permit. 

A Club Permit will be cancelled if not renewed within 90 days of the expiry date.

Changes to period of use and validation

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